Security Report

CLERY ACT ANNUAL SECURITY REPORT & FIRE SAFETY REPORT

CALENDAR YEAR 2013
 

The Clery Act Annual Security and Fire Safety Report, Calendar Year 2013, is part of Benedictine College’s compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.  In this report you will find information about reporting crime, safety and security policies and programs, crime statistics, and fire safety.
 

In Emergencies:

   Call: 9-911 for Fire, Police, Ambulance; then

   Call: 9-360-8888 to reach Campus Security

              

Benedictine College is a small community numbering approximately 2,100 persons including resident students, administrators, faculty and staff.  It is situated on the bluffs of the Missouri River in the city of Atchison, Kansas, which has a population of about 11,000.  As part of this larger community, the College shares many of the same interests and concerns. 

 

Benedictine College recognizes the importance for an institution of higher learning to develop and maintain a safe and secure environment in which the academic and social pursuits of its members can be fully realized. The College has the utmost concern for the success of each student and encourages students to be active participants in the exercise of personal safety. While Benedictine College strives to provide a safe environment, criminal incidents and other emergencies may occur despite reasonable efforts.

 

Benedictine College has been fortunate in experiencing a very small number of crimes.  Nevertheless, the College understands the concern of most parents about the safety of their sons and daughters on a college campus away from home and accepts its share of responsibility for the safety and security of all its students and employees.

 

DEPARTMENT OF SAFETY AND SECURITY

 

The Benedictine College Department of Safety and Security is located inside the Operations Office next to the Student Health Center.  The department is open and provides protection and services 24 hours a day, 365 days a year.  Campus Security is staffed by both full-time and part-time officers. Benedictine College contracts with Allied Barton, a private security firm, to provide these security officers on campus.  All of the officers are trained in general security practices, as well as standard first aid and CPR.

 

Security officers have the authority to detain anyone that comes on campus.  Therefore, the department cooperates with and works closely with the Atchison Police Department and the Atchison County Sheriff's Department by coordinating any necessary police responses or arrests on campus.  In fact, the Department of Safety and Security has an excellent relationship with local law enforcement agencies, which assures the delivery of professional police services. All of the officers are radio equipped for an efficient response to community needs.  Campus Security also has a designated patrol vehicle.

 

To report a crime or emergency or to request service, one must call the Department of Safety and Security at ext. 8888 or 913-360-8888.  If for some reason they cannot be reached, 9-911 can be called to reach the Atchison County Sheriff's Department dispatch center.The College requires that all students, faculty, staff and visitors cooperate with the security officers and be prepared to present student/employee ID or proper identification upon request.

 

The Department of Safety and Security exists to provide leadership within the College's efforts to provide a safe and secure environment in which all Raven community members can live, learn and work.  Campus Security takes a community-service approach, developing and instituting methods and approaches which enhance the protection of people and property, promote the prevention of crime, and support the enforcement of college policy.  A truly safer campus can be achieved only through the combined efforts of students, faculty and staff.  By coordinating the efforts of the college community in cooperation with local law enforcement agencies, the Department of Safety and Security can achieve its commitment to a safer campus environment.

 

Community Services

The Department of Safety and Security is responsible for security and emergency response at Benedictine College. It is also responsible for providing support services tailored to the specific needs of the Atchison Community. The following are some of these services:

  • Operating the escort service for student workers from dusk until dawn
  • Assisting campus motorists who have vehicle lockouts or are in need of jump-starts
  • Responding to all campus emergencies
  • Issuing parking tickets for students, faculty and staff
  • Distributing crime prevention materials and information
  • Providing lost and found services
  • Coordinating the monitoring and testing of all fire prevention, burglary and panic alarm systems and equipment on campus (in conjunction with College Physical Plant personnel)
  • Making inspections of buildings and grounds for fire, safety and security hazards (in conjunction with College Physical Plant and Student Life Office personnel)

 

The Department of Safety and Security encourages all students, faculty and staff to be involved in campus crime prevention and be informed about current health issues affecting the College. Information on health, safety, and security are provided to students, faculty, and staff members regularly through seminars, bulletins, crime alerts, posters, emails, and other mediums.

 

Mr. Danny Fairley, Chief of Security/Security Account Manager
(913) 360-8888

dfairley@benedictine.edu

 

WHAT IS THE CLERY ACT?

 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, commonly referred to as the Clery Act, requires institutions of higher education receiving federal financial aid to report specified crime statistics on college campuses and to provide other safety and crime information to members of the campus community.  Campuses must publish an annual security and fire safety report intended to provide students and their families, as higher education consumers, with accurate, complete, and timely information about the safety of the campus so that they can make informed decisions. The Clery Actrequires the distribution of this annual report to all current faculty, staff, and students, and notice of its availability to prospective students, faculty, and staff.  The annual security and fire safety report includes statistics for the previous three years concerning reported crimes and fires that occurred on campus, in certain off-campus buildings or property owned or controlled by the College, and on public property within or immediately adjacent to and accessible from the campus.  The report also includes institutional policies concerning campus security (i.e., policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, fires in campus residential buildings, etc.). 

 

The Vice President of Student Life, Chief of Security, and Director of Student Conduct at Benedictine College prepares the Annual Security and Fire Safety Report to comply with the Clery Act for both the Benedictine College Campus (Main) and the Florence Campus (Branch).  The data is collected from a variety of sources, including the Atchison Police Department, Atchison Fire Department, and various college departments (i.e., Department of Safety and Security, Student Life Office, Human Resources Office, and the Office of the Dean of the College).  In the case of this particular report you will see data for calendar years 2013, 2012, and 2011.

 

The College’s annual security and fire safety report is made available yearly in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crimes Statistics Act.  Students, staff, and faculty are notified via e-mail of the availability of the report.  Prospective students may request a copy of the report from the Office of Admissions.  Prospective employees may request a copy of the report from the Human Resources Office.  Benedictine College provides each student, faculty, and staff member with the website to access this report annually. For those without computer access, a paper copy of the report may be obtained from the Department of Safety and Security Office, Benedictine College, 1020 North 2nd Street, Atchison, KS 66002; (913) 360-8888.

 

CRIME AND EMERGENCY REPORTING PROCEDURES

 

Reporting Procedures

Preventing campus crime is a shared responsibility between the College and the campus community.  Community members, students, faculty, staff, and guests are encouraged to report all crimes and safety-related incidents to Campus Security, Director of Residence Life, Director of Student Conduct, or any College official in a timely fashion.  The reporting person is asked to fill out an incident report form.  These forms are available in the Department of Safety and Security Office, Human Resources Office, Student Life Office, and in each Residence Hall Director’s Office. If a sexual assault or rape should occur, College officials will offer the victim a wide variety of services.  More information is available in the Sexual Harassment Policies and Procedures sectionof this report. 

 

Reporting a Crime in an Emergency

An emergency is any situation where there is risk to human life and/or personal safety, or when a crime is in progress.  In the event of an emergency on campus, emergency services are available by calling dispatch at 9-911.  Law enforcement, fire protection and emergency medical services are all dispatched from this location.  In the event of an off-campus emergency simply dial 911 which will ring into the local authorities.

 

Reporting a Crime in a Non-Emergency

Anyone who has been a victim of a crime or witnessed a crime is strongly encouraged to report the incident to College officials.  Campus Security will offer assistance in contacting local authorities and will cooperate with any criminal investigation that may result.  For non-emergency situations, students and employees should call Campus Security at (913) 360-8888.

 

A victim may also report information about a crime to the Department of Safety and Security and may ask that a criminal report not be filed.  All college faculty and staff members are required to inform the Department of Safety and Security, Title IX Coordinator, or a Deputy Title IX Coordinator when they have been told of an incident of possible sexual harassment (including sexual assault, domestic violence, dating violence, and stalking).

 

Benedictine College's Response to a Report of Crime

College officials will investigate reports of alleged crimes in a timely manner.  In some cases, the College may request the assistance of local law enforcement officials in the investigation.

Victims of a crime who do not want to pursue action within the College system or criminal justice system may make a confidential report with the Director of Residence Life, Director of Student Conduct, Human Resources Director, or other College official.  When the alleged perpetrators of a reported crime are identified as students, the case will be adjudicated internally and the investigation will be the responsibility of the Vice President of Student Life (and/or those appointed by her).

 

Internal judicial or disciplinary measures by the College are not intended to replace or interfere with action in the criminal justice system. Victims of crimes retain the legal right to pursue criminal charges in addition to any internal investigation or proceedings.  Criminal investigation by local law enforcement officials, arrest and prosecution can occur independently before, during or after the campus judicial process or employee disciplinary actions.  Likewise, the College may pursue its own internal disciplinary measures independent of whether or not criminal charges are filed and/or whether or not they are successfully prosecuted in the criminal justice system.

 

The Department of Safety and Security uses a CrimeReport form and a Supplement Crime Report form exclusive for incidents of a criminal nature.  All criminal offenses falling under murder, sex offenses, robbery, aggravated assault, burglary and motor vehicle theft, and the number of arrests for the crimes on campus of liquor law violations, drug abuse violations and weapons possessions as well as domestic violence, dating violence, and stalking are tabulated on a form consistent with the FBI’s UCR (Uniform Crime Report) system.  This information is published each year.  Every effort is made to coordinate with the Atchison Police Department to verify these incidents.

 

All of the above reports are confidential in nature. Security Officers as well as the Director of Residence Life or appropriate delegates (i.e., Director of Student Conduct, Resident Directors, etc.) will inform students about their option to file complaints with the local police department.  Reported crimes may involve individuals not associated with the College.

 

Student Disciplinary Procedures

Responsibility for enforcing college disciplinary regulations rests with the Vice President of Student Life and to those to whom specific responsibilities involve making the appropriate disciplinary decisions and enforcing sanctions varying from a warning through suspension or expulsion from the College.  In cases involving suspension or expulsion from the College for disciplinary reasons, a student normally has a hearing before the Director of Student Conduct or the Student Conduct Board.  Students may appeal disciplinary decisions through the College’s appeal process as stated in the Student Handbook.

 

All criminal reports will be investigated.  Benedictine College does not have procedures for voluntary, confidential reporting of crime statistics. Serious violations of the law will be referred to law enforcement agencies and when appropriate, to the Student Conduct Board for review.  When a potential threat to the campus community occurs, timely warnings will be issued through the Raven Alert text messaging system, campus email system, notifications on the College’s website, or other appropriate means.

Disclosure of Disciplinary Proceedings for Crimes of Violence or Non-forcible Sex Offenses

Program Participation Agreement Requirement:  Benedictine College will, upon written request, disclose to the alleged victim of any crime of violence (as that term is defined in section 16 of title 18, United States Code), or a non-forcible sex offense, the report on the results of any disciplinary proceeding conducted by the College against a student who is the alleged perpetrator of such crime or offense with respect to such crime or offense.  If the alleged victim of such crime or offense is deceased as a result of such crime or offense, the next of kin of such victim shall be treated as the alleged victim for purposes of this paragraph.

 

Crime Log

The Chief of Security/Security Account Manager is responsible for ensuring a daily crime log as well as fire log is created and maintained as follows:

  1. The daily crime log records all crimes and fires reported to the Benedictine College Department of Safety and Security, including the nature, date, time and general location of each crime and the disposition, if known.
  2. All log entries shall be made within two business days of the initial report being made to the Department.
  3. If new information about an entry becomes available, then the new information shall be recorded in the log no later than two business days after the information becomes available.
  4. The daily crime and fire log for the most recent 60-day period shall be open to the public for inspection at all times during normal business hours.  Any portion of the log that is older than 60 days must be made available within two business days of a request for public inspection.  Information in the log is not required to be disclosed when:

1.      Disclosure of the information is prohibited by law.

2.      Disclosure would jeopardize the confidentiality of the victim.

3.      There is clear and convincing evidence that the release of such information would jeopardize an ongoing criminal investigation or the safety of an individual, that may

cause a suspect to flee or evade detection, or that could result in the destruction of evidence.  In any of these cases, the information may be withheld until that damage is no longer likely to occur from the release of such information.

 

Registered Sex Offenders

A federal law, the Campus Sex Crimes Prevention Act amendment to the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act, requires registered sex offenders to indicate when they are enrolled or employed at institutions of higher learning.  The law further requires the state law enforcement authority the Kansas Bureau of Investigation to provide the Benedictine College Department of Safety and Security with a list of registered sex offenders who have indicated that they are either enrolled or employed at the Benedictine College campus.

 

Benedictine College informs the campus community of the list (if any) of registered sex offenders for review at: www.benedictine.edu/about/facilitiesconferencing/campus_security. A list of all registered offenders is available from the Kansas Bureau of Investigation at: www.kansas.gov/kbi/ro.shtml.

For additional information on the Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Act visit http://www.fbi.gov/about-us/investigate/vc_majorthefts/cac/crimes_agains....

 

EMERGENCY RESPONSE PROCEDURES AND TIMELY WARNING

 

Benedictine College recognizes the need and the importance of effective emergency management, which includes prevention, intervention, and campus safety for all members of the college community.

We expect all members of the community to actively embrace and participate in the approved emergency management policies and procedures.

 

The Emergency Plan guides preparedness, response, and recovery actions.  It applies to a broad range of emergency incidents, including:

  • Fire
  • Utility Failure
  • Inclement Weather
  • Campus Intruder/Suspicious Person
  • Violent Behavior

 

Emergency Response Priorities

In responding to an emergency situation, the College’s leading priorities are as follows:

  • Protect life safety (students first)
  • Secure critical infrastructure and facilities
  • Initiate Emergency Response Plan and Emergency Operation Management
  • Resume class
  • Resume residences
  • Resume administrative buildings

 

Emergency Procedures

Benedictine College has developed procedures for responding to an emergency situation on campus. This section addresses the initial response to situations where an immediate response is critical. They include:

  • Fire
  • Severe Weather
  • Utility Failure
  • Medical emergency
  • Violent behavior or suspicious activity

 

General procedures include contacting the appropriate first responder (by dialing 911), evacuating if necessary and contacting Campus Security.  The security officer will then contact the Director of Operations, who will determine if further emergency protocols should be activated.

 

All faculty, staff and students are made familiar with the procedures and trained in evacuation procedures on an annual basis through fire drills, severe weather drills, etc.

 

Flip-charts, including appropriate phone numbers, with the emergency procedures are provided to all offices and placed in meeting rooms located in each building.  This information is also included in the college directory.  Evacuation route maps are posted in each hallway near exits.

 

Fire

  • Upon the discovery of fire or smoke,
  • If the automatic alarm system has not sounded, the person who observed the fire should proceed to the nearest pull station.
  • Activate the system by pulling the alarm.
  • Dial 911.
  • Contact Campus Security.

Fire Evacuation Procedures

  • Signal:  Fire alarm.
  • Every person shall vacate the building to the exterior.
  • Copies of routes to the nearest exit area are posted in each hallway.
  • Once outside, move to a safe distance from the building.
  • Remain outside unless otherwise directed.

Severe Weather

Severe Weather Evacuation Procedures

  • Signal:  County Alert System and Raven Alert.
  • Every person shall move to the designated area in the building.
  • Copies of routes to the designated area are posted in each hallway.
  • Remain in the designated area until severe weather has passed or until otherwise directed.

Utility Failure

An employee aware of any utility failure should notify the Operations Department immediately.

  • During regular business hours, notify Operations Department Helpdesk at 913-360-7777 (ext. 7777).  On weekends and after 5 p.m., call Security at 913-360-8888 (ext. 8888).
  • Evacuate the building if necessary.

Violent Behavior / Suspicious Activity

Violent Behavior / Suspicious Activity Procedures

  • Move to a safe location if possible.
  • Dial 911.
  • Call Campus Security to report situation – 913-360-8888 (ext. 8888).

Medical Emergency

Medical Emergency Procedures

In the case of a medical emergency, the immediate concern is to aid the injured and sick.

  • If medical emergency requires medical attention, dial 911.
  • Contact security to report any medical emergency – 913-360-8888 (ext. 8888).

 

Evacuation Maps
Copies of evacuation maps can be found on the BC website and are posted in each hallway.  Resident hall fire evacuation procedures and severe weather procedures are found in the Student Handbook.

 

Lockdown Procedures

Benedictine College utilizes a computer based access control system which allows Campus Security to keep our residence halls locked 24 hours a day to enhance the security of students living in these halls.  This system is also utilized on the majority of our Academic Buildings and we continue to expand the system every year to include more buildings.  In the event of a security lockdown, we have the ability to lock all doors controlled by this system and deactivate any access cards to prevent access to these buildings.  For our buildings which do not have every exterior door controlled by this system, in the event of a security lock down, Campus Security has procedures in place to facilitate locking all campus buildings to control access. Coupled with annual crisis training for faculty and staff, this system and procedures are intended to minimize the exposure of students, faculty, and staff of Benedictine College in the event of a hostile person or persons on campus.

 

 

MANAGEMENT OF EMERGENCY RESPONSE AND OPERATIONS


Organization and Reporting Structure
The organizational structure during an emergency response does not necessarily reflect the College ordinary reporting lines.  Moreover, as the severity of an emergency changes, assignments may change, therefore changing an employee’s position during the course of a single emergency.

 

The organizational structure of the Plan reflects three major components:

  • First responding agents (e.g., Campus Security, City Police, Fire Department)
  • Emergency Policy Team (President and Cabinet)
  • Emergency Operations Management Team

 

First responders include those agents that would first respond to the scene of an incident.

First responders are responsible for:

  • Staffing and operating posts near the scene of an incident
  • Coordinating efforts with off-site governmental authorities under a unified command
  • Responding to all emergencies and, as necessary, communicating information to individuals serving the positions specified below

 

The Emergency Policy Team

The Emergency Policy Teamconsists of the President and his Cabinet.

 

The Policy Team is responsible for providing oversight and direction during major campus-wide emergencies. In particular, the Emergency Policy Team:

  • Is notified in the event of all emergencies, regardless of the magnitude
  • Evaluates the impact of an emergency
  • Is responsible for determining closures and resumptions
  • Assumes ultimate responsibility for activation, oversight, and termination of College emergency operations in case the emergency reaches proportions beyond the capacity of routine first responders
  • May declare a state of emergency throughout the whole campus (or a portion of the campus)
  • Can downgrade the state of emergency to a business-as-usual state

 

The Emergency Operations Center (EOC)      

The EOC is the operations center where coordination and management decisions are facilitated and it is also the physical location where College leaders gather during an emergency to coordinate response and recovery actions and resources.

 

The EOC site is the President’s office compound (President’s office, Administrative Assistants, Academic Dean’s and Chief Financial Officer’s offices, executive conference room).  The alternate EOC site (if conditions are unsafe) is the Student Life compound in the St. John Paul II Student Center.

 

EOC Management Team

The EOC Management Team serves as the operational support of the Policy Team.

In this role, the management team:

  • Evaluates the incident as it unfolds
  • Enhances strategies for an effective response
  • Serves as the single point of contact for field emergency response operations ensuring coordination of college-wide response efforts between on-scene responders, departments, and executive management


Students / Faculty / Staff

All students, faculty and staff should read and familiarize themselves with the Emergency Response Plan.  Specifically, students should be aware of the evacuation procedures for their respective residence halls and the classroom buildings they frequently use.  Staff should acquire an understanding of their department and building response procedures.  In addition, faculty members should read and familiarize themselves with the Plan and should be prepared to direct students to safe areas in the event of an emergency.

 

Coordination with Greater Community

Depending on the emergency, the College administration may request jurisdictions outside of Benedictine College (e.g., City of Atchison, Atchison County) to commit major resources and expertise to an emergency response.  In such instances, a Unified Command Structure is implemented. The Unified Command Structure consists of key officials from all responding agencies working toward a common objective with a common strategy.  In these circumstances, leaders from other agencies would work with the EOC Management Team in coordination of response and recovery efforts.

 

 

EMERGENCY INFORMATION AND COMMUNICATIONS

Raven Alerts
Benedictine College has implemented the Raven Alert, a text messaging system, to communicate with internal constituents in the event of emergencies.  Only the President, Emergency Response Team Leader, or the Director of Marketing & Communication can authorize the use of this system.  This mass notification tool will be used only during emergencies that threaten the safety of students, faculty, staff, and other constituencies at the time of the incident.

 

It is extremely important that all faculty, staff and students enroll and update contact information with the Raven Alert system regularly.

 

Emergency Communication Policy
The Office of Marketing & Communication is an advocate for Benedictine College in the news media and in media generated by the College.  It will strive to work honestly, ethically, and efficiently with the media and other key constituents during an emergency.  At the same time, the Office protects the legitimate interests of Benedictine College and its students, faculty, and staff.

 

The Vice President of College Relations or the Director of Marketing & Communication will be responsible for interpreting and disseminating information to the College community and the media.  If any member of the College community becomes aware of a crisis or potential crisis, he or she is directed to alert the Office of Marketing & Communication so the Office can serve as a conduit for information to the College’s various constituencies and the media.  ALL INQUIRIES FROM THE MEDIA ARE TO BE DIRECTED TO THE DIRECTOR OF MARKETING & COMMUNICATION AT (913) 360-7415 or (913) 426-2531.  NO INFORMATION SHOULD BE RELEASED WITHOUT AUTHORIZATION FROM THE MARKETING & COMMUNICATION OFFICE.  In an emergency situation, if members of the news media enter campus for interviews or attempt to contact students, faculty, or staff, the Office of Marketing & Communication should be immediately notified.  The media representatives should be sent to the Marketing & Communication Office in Room 200 of St. Benedict Hall or the Marketing & Communication staff will go to their location.

 

Because of the nature of emergencies, Marketing & Communication staff will keep a copy of general College background materials and a media distribution list at home and at the Emergency Operation Center.

 

Implementation Plan in the Event of an Emergency

  1. If unable to get to the Marketing & Communication Office in a crisis situation, a media communication post will be established.  In the immediate aftermath, the communication post might be a remote location like the home office of a Marketing & Communication staff person. The Emergency Response Team will be notified of the location of the communication post. In time, the communication post will be established at the Emergency Operation Center.
  2. The Marketing & Communication staff will gather accurate information to assess the nature and scope of the situation.
  3. The situation will be discussed with the Emergency Response Team and other appropriate members of the campus community and an appropriate media spokesperson will be determined.
  4. The Marketing & Communication staff will be prepared to serve as spokesperson.
  5. If necessary, arrangements will be made to accommodate satellite TV trucks and a press room.
  6. A fact sheet and talking points detailing the emergency and the College’s response will be prepared and distributed.
  7. Provide a list of talking points to the spokesperson and other members of the Emergency Response Team and prepare them for interviews.
  8. Provide the Fact Sheet to the switchboard operator and Emergency Operation Center operator.
  9. Have the Web Administrator post the Fact Sheet and other basic information on the home page of the College Website.
  10. Send a broadcast email message to the campus community if appropriate.
  11. Write a summary of the emergency, the College’s official reaction, and steps taken beforehand to avoid such an emergency (i.e.: if a fire occurs, gather the dates of recent fire drills and fire alarm checks).  The summary should be periodically updated throughout the emergency to create a written record of response efforts.
  12. In consultation with the Emergency Response Team, determine which areas, if any, should be off-limits to the media or public.
  13. Convey information to the public via the media
    • Select media outlets best able to disseminate news and information quickly and efficiently to target audiences.
    • Prepare and distribute press releases.
  14. Prepare and email an internal message to faculty, staff, students, Mount St. Scholastica Monastery, and St. Benedict’s Abbey, if appropriate and the means exist to do so.
  15. Post all press releases on the College Website.
  16. Respond to all media inquiries.
  17. Determine whether a press conference would be appropriate or useful in disseminating information.
  18. Decide which members of the campus community are available and best suited for radio and television interviews and prepare them for the interviews.
  19. Provide new press releases for both media and the College community as needed to keep various audiences informed and provide closure.
  20. Review the communication plan after the incident to assess and revise it.

 

Notification List

Internal:  Email, Raven Alert, personal communication to:

  • Students
  • Faculty
  • Staff
  • Mount
  • Abbey
  • Board of Directors

External:  Email, FAX, telephone, and personal communication to media.

 

 

MEDICAL OPERATIONS, EMERGENCY CARE AND SHELTER

 

Medical and Counseling Needs
Major Crisis (e.g., tornado destroying residence hall, campus shooter & fatalities/injuries, etc.)

Medical Staff:

  • On site care provided by ambulance and hospital ER personnel
  • Student Health Center becomes crisis/triage center for minor injuries and those in need for counseling

Counseling Center Staff:

  • Entire staff is called in, others from the community as necessary
  • Counseling Center office in Student Health Center will be command/psychological triage center unless other location is designated by EOC
  • Counseling Center will follow up with those more indirectly affected and can be       notified of people in need through Student Life Office/residence halls as in grief issues

 

Minor Crisis (e.g., treating affected students as a result of a suicide attempt)

Counseling Center Staff will implement Student Life plan to manage grief (see next section). Decision to implement comes through Student Life Office or EOC Team.

Interface Protocols:

  • College will coordinate with community agencies (Atchison Hospital, Public Health, Red Cross) for additional supplies that may be needed.  Person responsible is the Director of Student Health or EOC representative
  • For additional counseling/therapy professionals we will contact All Faith Counseling Center, Guidance Center, religious communities.  Person responsible is the Director of the Counseling Center or EOC representative

The overall directive to implement all of the above plans will come from VP of Student Life/Dean of Students or EOC Team.


CAMPUS CRISIS
 

I.    Initial meeting with EOC Team or Residence Life staff, depending on nature of crisis

A.  Identify

1.      Those closest to the specific trauma

2.      Those most likely to be affected by the trauma

3.      Those students most fragile in the community

4.      Affected staff

B.     Establish a communication plan

C.     Designate person among staff who will make contact with above within 24 hours for assessment/triage

II.  Determine need for group processing of traumatizing event

A.     Bring in help to work with students (e.g., All-Faith Counseling Center staff, Guidance Center staff as indicated, trained individuals from religious communities, etc.) in addition to college staff

B.     Position group process leaders in lounges of specifically-determined residence halls/campus buildings (if enough available, do this in pairs)

C.     Process meeting of all group leaders after meetings for assessment/ triage

III. Another meeting with EOC Team and/or Residence Life staff

A.  Identify

1.      Whom do we still need to be concerned for?

2.      How will we reach out to/follow them?

a.       Alternatives (e.g., Counseling Center referral, periodic checks by Residence Life staff, etc.)

b.      Other resources available

B.  Determine plan and designate person to coordinate efforts for each student identified

IV. Internal information-sharing

A.     Counseling Center will publish material on grief and coping via internal media

B.     Counseling Center will send memo containing symptoms/problems to look for and    suggested responses to other helping people within the community (e.g., faculty and staff)

C.     Emergency Care and Shelter

a.        Emergency Supply Plan

i.The food services provider will contact the Kansas Department of Agriculture, Division of Food Safety and Lodging to make sure it is safe to remain open.

b.      Food Supply and Location

i.Dining Hall is the initial location to feed the campus in case of crisis, depending on location of emergency. 

ii.With average inventory, campus can be fed for one week after major emergency on campus. 

iii.Within that week’s time, the food service manager can work with food service provider to bring in refrigerated trailers to continue feeding campus.

iv.If Dining Hall is location of emergency, then the Roost in the Haverty Center will be the secondary location to feed the campus.

1.       Overflow seating in the old gym.

                          v.If both Dining Hall and Roost are disabled by emergency, then College can work with Hospital and/or religious communities to feed the campus until trailers and/or tents can be brought to campus by the food service provider.

c.       EOC will need to determine if it would be more feasible to send the students home for a period of time until more sustainable resources are secured. 

         2. Emergency Power Plan

d.      In an emergency, the College will provide power for primary lighting and safety equipment to the café and the EOC. 

e.       Plan for other buildings without power

1.      Residence Halls: 

a.       EOC will determine if the best course of action is to send students home or house them in other residence halls that may be unaffected by the localized outage

b.      Evaluate the possibilities of allowing students to use candles.

2.      Academic Buildings:

a.       EOC will determine if offices affected by a localized outage may be relocated to a different building that is unaffected by the outage.

b.      If relocation is not possible, EOC will determine which offices must remain open without power and which employees need to remain at or come to work.

D.     Emergency Shelter Plan

a.       Short Term

i.Triple up students in other residence halls.

ii.New and Old Gym

b.      Long Term determine if it would be more feasible to send the students home for a period of time until more sustainable resources are secured. 


Emergency Response Plan for Study Abroad (Florence Campus)

Benedictine College has a written Emergency Response Plan for the Florence Study Abroad program.  This plan is available in Appendix C of the Plan.  In a study abroad experience, much more emphasis is placed on the role of the Program Director on site, as he or she is the Benedictine College officer present at the very location where the crisis is taking place.  However, a strict coordination with the College management is essential in order to make crucial decisions, take effective actions, and harmonize the intervention of external bodies, such as the Department of State, the embassy, the police, the media, etc. The Response procedure described is divided into the three sections of Mitigation, Response, and Training and is available online at http://www.benedictine.edu/sites/default/files/emergency_plan_august_201...

 

Training

Benedictine College firmly believes the foundation for a successful safety program requires the constant cooperation and input form the entire College community.  The entire College community is best served if each of us employs preventative attention to any hazards in in our daily work, consistently uses safe work practices, and immediately reports any unsafe or hazardous conditions. Everyone in the organization is expected to actively support and participate in the Environmental Health and Safety program and accept the fundamental premise that the consequences of tragic accidents can be prevented.  All life safety alarms (false alarms, drills or otherwise) should be treated as actual life safety events. Participation in life safety drills is mandatory.

 

Damaged or tampered safety equipment such as fire extinguishers and hoses, smoke alarms, exit signs and lights, and blocked doors or exits presents a serious danger to the lives and health of the campus community.  Please report these instances immediately to the Operations Department at (913) 360-7777.  As a fire prevention measure, all trash and other debris should be placed in trash receptacles provided.

 

We encourage every employee to be vigilant to help keep Benedictine College a safe learning/living/working environment.  All employees should review and become familiar with the emergency procedures.

 

Drill schedule

Fire - two drills annually, one in the spring and one in the fall.

Tornado – one drill annually prior to tornado season.

 

Revision Process

The Cabinet will appoint a committee that will meet at least four times a year and will revise the procedure as needed.  Additionally, the plan will be reviewed as appropriate following an event that requires the activation of the EOC.

 

ACTIVE SHOOTER POLICY

 

Communications

Internal: Emergencies which significantly disrupt classes and services will be announced through the Raven Alerts text messaging system and inter-campus email. “All Clear” decisions will be made by Campus Security, CFO, or President and announced in a similar manner.

External: Refer all media questions regarding emergencies to the Director of Marketing and Communications at (913) 360-7415 or (913) 426-2531. No information should be released without authorization from the Marketing and Communications office. Refer to the “Emergency Information and Communications” section of the Emergency Response Plan.

 

Profile of an Active Shooter

An Active Shooter is an individual actively engaged in killing or attempting to kill people in a confined and populated area. Active shooter situations are unpredictable and evolve quickly. Typically, the immediate deployment of law enforcement is required to stop the shooting and mitigate harm to victims. Because active shooter situations are often over within 10 to 15 minutes, before law enforcement arrives on the scene, individuals must be prepared both mentally and physically to deal with an active shooter situation.

Good practices for coping with an active shooter situation

  • Be aware of your environment and any possible dangers
  • Take note of the two nearest exits in any facility you visit
  • If you are in an office, stay there and secure the door
  • If you are in a hallway, get into a room and secure the door
  • As a last resort, attempt to take action against the active shooter. When the shooter is at close range and you cannot flee, your chance of survival is much greater if you try to incapacitate him/her.
  • CALL 911 WHEN IT IS SAFE TO DO SO!


How to Respond When an Active Shooter is in Your Vicinity

Quickly determine the most reasonable way to protect your own life.  Remember that customers and clients are likely to follow the lead of employees and managers during an active shooter situation.

1. Evacuate

If there is an accessible escape path, attempt to evacuate the premises. Be sure to:

  • Have an escape route and plan in mind
  • Evacuate regardless of whether others agree to follow
  • Leave your belongings behind
  • Help others escape, if possible
  • Prevent individuals from entering an area where the active shooter may be
  • Keep your hands visible
  • Follow the instructions of any police officers
  • Do not attempt to move wounded people
  • Call 911 when you are safe

2. Hide out

If evacuation is not possible, find a place to hide where the active shooter is less likely to find you.

Your hiding place should:

  • Be out of the active shooter’s view
  • Provide protection if shots are fired in your direction (i.e., an office with a closed and locked door)
  • Not trap you or restrict your options for movement

To prevent an active shooter from entering your hiding place:

  • Lock the door
  • Blockade the door with heavy furniture

If the active shooter is nearby:

  • Lock the door
  • Silence your cell phone and/or pager
  • Turn off any source of noise (i.e., radios, televisions)
  • Hide behind large items (i.e., cabinets, desks)
  • Remain quiet

If evacuation and hiding out are not possible:

  • Remain calm
  • Dial 911, if possible, to alert police to the active shooter’s location
  • If you cannot speak, leave the line open and allow the dispatcher to listen

3. Take action against the active shooter

As a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by:

  • Acting as aggressively as possible against him/her
  • Throwing items and improvising weapons
  • Yelling
  • Committing to your actions


How to Respond When Law Enforcement Arrives

Law enforcement’s purpose is to stop the active shooter as soon as possible. Officers will proceed directly to the area in which the last shots were heard.

  • Officers usually arrive in teams of four (4)
  • Officers may wear regular patrol uniforms or external bulletproof vests, Kevlar helmets, and other tactical equipment
  • Officers may be armed with rifles, shotguns, handguns
  • Officers may use pepper spray or tear gas to control the situation
  • Officers may shout commands, and may push individuals to the ground for their safety


How to React When Law Enforcement Arrives

  • Remain calm, and follow officers’ instructions
  • Put down any items in your hands (i.e., bags, jackets)
  • Immediately raise hands and spread fingers
  • Keep hands visible at all times
  • Avoid making quick movements toward officers such as holding on to them for safety
  • Avoid pointing, screaming and/or yelling
  • Do not stop to ask officers for help or direction when evacuating, just proceed in the direction from which officers are entering the premises


Information to Provide to Law Enforcement or 911 Operator

  • Location of the active shooter
  • Number of shooters, if more than one
  • Physical description of shooter/s
  • Number and type of weapons held by the shooter/s
  • Number of potential victims at the location

 

The first officers to arrive to the scene will not stop to help injured persons. Expect rescue teams comprised of additional officers and emergency medical personnel to follow the initial officers. These rescue teams will treat and remove any injured persons. They may also call upon able-bodied individuals to assist in removing the wounded from the premises.

Once you have reached a safe location or an assembly point, you will likely be held in that area by law enforcement until the situation is under control, and all witnesses have been identified and questioned. Do not leave until law enforcement authorities have instructed you to do so.

 

Training

All employees are required to take the Department of Homeland Security online training entitled, “Active Shooter: What You Can Do.” Additional yearly trainings will be offered to all employees.

All students are encouraged to take the Department of Homeland Security online training entitled, “Active Shooter: What You Can Do.”

 

SAFETY AND SECURITY POLICIES AND PROCEDURES

 

Drug and Alcohol Policy

Benedictine College complies with federal, state and local laws which regulate the possession, use, and sale of alcoholic beverages and controlled substances. The College also complies with all regulations of the Drug Free Workplace Act of 1988, including:

  • Distributing, possessing or using any illegal drug or controlled substances
  • Providing alcoholic beverages to individuals under 21 years of age or possessing alcoholic beverages by individuals under 21 years of age
  • Illegally possessing an open container of an alcoholic beverage, public intoxication, driving while intoxicated or under the influence of illegal drugs or controlled substances, and drinking alcoholic beverages in an unlicensed public place
  • Details about offenses and sanctions for students committing them (including probation, suspension and dismissal from the college) appear in the Benedictine College Student Handbook.

 

General Non-Discrimination and Harassment Policy and Procedures

Benedictine College will not tolerate any form of discrimination or harassment.  Discrimination or harassment is strictly prohibited on College property, in all academic programs and extracurricular activities, and at College-sponsored events and activities, regardless of whether or not the event takes place on College property. This General Non-Discrimination and Harassment Policy and Procedures is not intended to govern complaints involving claims of sexual harassment. Complaints involving claims of sexual harassment will be investigated and adjudicated solely based on the Sexual Harassment Policy and Procedures outlined in the Student Handbook.

 

Benedictine College takes all claims of harassment very seriously. Students engaging in such acts will be subject to discipline as outlined in the Student Handbook. Regarding other persons, the College will take action appropriate and necessary to prevent recurrence, which may include banning such persons from College property.

 

Other Inappropriate Conduct

Conduct that does not constitute prohibited discrimination or harassment under the law or under any of the College’s policies still may be inappropriate for the College community. Even if the College determines an individual’s behavior does not rise to the level of prohibited discrimination or harassment under this policy, the College may impose appropriate disciplinary action.  As a general rule, disciplinary action will be imposed under this paragraph if the College believes the behavior or conduct was inappropriate, unprofessional, objectionable, inconsistent with reasonable rules of conduct, inconsistent with the spirit of the College’s harassment-free and discrimination-free philosophy or policy, or is not in the best interest of the College or its students.

 

Reporting a Complaint

Any on-campus student who has a question, concern or complaint of discrimination or harassment is encouraged to bring the matter to the attention of the Director of Residence Life (DRL). The DRL serves as the College’s Deputy Title IX Student Coordinator. If the question, concern or complaint involves the DRL, or if the student is not comfortable discussing the matter with their DRL, the student may bring the matter to the immediate attention of the Dean of Students or any College Administrator. All students can contact the Title IX Coordinator directly at any time.

 

Any off campus student who has a question, concern or complaint of discrimination or harassment is encouraged to bring the matter to the attention of the DRL/Deputy Title IX Student Coordinator or the Title IX Coordinator or any one of the above mentioned college administrators.

 

Investigation

All reports of inappropriate conduct will be promptly and thoroughly investigated, and the College will act to ensure that any improper conduct ceases immediately and corrective action is taken to prevent a recurrence. Any student who violates this policy will be subject to the full range of correction action, up to and including termination/expulsion. The College will inform the complaining student of the resolution of the complaint as appropriate.

 

No Retaliation

Benedictine College prohibits retaliation against anyone who reports or assists in making a good faith complaint of prohibited harassment or discrimination and/or who cooperates in any harassment or discrimination investigation. Prohibited retaliation may include, but is not limited to, intimidation, threats, coercion, or discrimination against any such individual. If the College determines that a student has violated this policy, appropriate disciplinary action will be taken against the student, up to and including termination/expulsion.

 

Limitations

Nothing in this policy shall be construed as creating a cause of action. Neither the proscriptions of, nor actions taken under this policy shall on that basis prevent Benedictine College from fully arguing for or against the existence of any fact and the scope or meaning of any law in any forum.

 

Key Policy and Access in Residence Halls

Every resident is furnished a room key, a late door key, and/or an access card and every resident is urged to keep his/her door locked at all times for security reasons.  If a student loses a room key, he/she is responsible for the cost of re-coring the lock.  Duringshort vacation periods, the outside doors remain locked throughout the vacation period and access is by key only.  Students are not allowed in without special permission. During the summer months, other arrangements are made for work study and summer school students living in the residence halls, as well as for summer conference groups.

 

Benedictine College will make reasonable efforts to protect residents’ property; however, the college is not in any way liable for the loss of, theft of, or damage to residents’ personal property.  Neither is Benedictine College liable for failure or interruption of utilities. Authorized personnel may enter student rooms without the residents’ permission for maintenance purposes, fire and safety inspections, damage inspection, in emergency situations and to enforce college policies as indicated in the student handbook.

 

Missing Student Notification Procedures

This policy establishes procedures to be followed at Benedictine College in the event that a residential student is reported missing and of the option to provide confidential contact information for a person to be notified in the event the student is officially reported as missing as required by the Higher Education Opportunity Act of 2008.

  • When a student is officially reported missing, the Vice President of Student Life will initiate an investigation into the welfare of the student if the student has been absent from campus for more than 24 hours without a known reason. This investigation will include a good-faith effort to make contact with the student or an emergency contact using any information the student has provided to Benedictine College for this purpose. The Vice President of Student Life will gather all essential information about the student from the reporting person and from the student’s acquaintances. The Vice President of Student Life will then contact the Dean of Students and Campus Security. Appropriate campus staff will be notified to aid in the search for the student. If the actions are unsuccessful in            locating the student or it is apparent immediately that the student is missing, the Vice President of Student Life or appropriate designate will contact the Atchison Police Department to report the student as a missing person and they will take charge of the investigation.
  • If a reported missing student is under the age of 18 and is not emancipated, the Vice President for Student Life will immediately make a good-faith effort to contact the custodial parent or legal guardian of the student. If the missing student is 18 years of age or older and has not provided Benedictine College with the name of an individual to contact in an emergency, the Vice President for Student Life will inform the Atchison Police Department that the student is missing.
  • Each student at Benedictine College will be informed and given the opportunity during each semester registration process to register confidential contact information to be used by the Vice President of Student Life in the event that student is determined to have been missing for more than 24 hours. To register this information, students can go to emergency contact information registration on the BC website and follow the directions indicated. This information will remain in effect until changed or revoked by the student.

 

For purposes of this policy, a student may also be considered to be a “missing person” at any time the person’s absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include, but not be limited to, a report or suspicion that the missing person may be the victim of foul play, has expressed suicidal thoughts, is in a life-threatening situation, or has been with persons who may endanger the student’s welfare.

 

Parking and Traffic Policy

The Benedictine College Department of Safety and Security oversees parking and is responsible for the enforcement of traffic regulations.  All students, faculty and staff are required to register their vehicles with the department and to display a valid parking permit properly.  Failure to abide by the parking rules and regulations may result in the revocation of parking privileges.

 

Residential Facilities & Access Policies

The College provides on-campus housing for approximately 1,530 students.  Access to residence areas is restricted. Residence hall policy requires that exterior doors be locked during the evening and on weekends and at all times for buildings not used for classroom and meeting space.  Residence hall policy requires that their exterior doors be locked at all times.  All residents are issued a key or key card for personal access.  A resident must accompany all guests entering a residence hall.  More information on residence options, roommates, and policies and procedures is described in the Student Handbook which is available in the Student Life Office.

 

Substance Abuse and Unlawful Drug Policy          

Benedictine College supports the Drug Free Workplace (PL 100-690) and Drug Free Schools and Communities (PL101-226) Acts.  Existing policies prohibit the unlawful possession, use, and distribution of illicit drugs and alcohol by students and employees on College property or as a part of college-sanctioned activities.

 

Both alcoholism and drug abuse are harmful to individuals and their relationships with others.  Substance abuse also leads to lessened study/work productivity, increased absenteeism and physiological illness, and impaired study/work relationships.

 

The illicit use of controlled substances violates both federal and state laws and most frequently leads to diminished physiological processes, emotional imbalance, and/or withdrawal from others.  In a supportive atmosphere it is important to provide an environment that promotes physical and psychological health, as well as aiding individuals in making sound life choices. 

 

Another essential component to such an atmosphere is the development of consistent practices that offer assistance to those in need and safety to others around the person in need--all within a context of dignity and respect for all those involved.  It is the intent of this policy statement to address the problems of controlled substance abuse within the framework provided by these broad goals.

 

Objectives

The objectives of this policy are as follows:

1.      To prevent, as possible, controlled substance abusers from injury or hurting themselves or others.

2.      To prevent, as possible, illicit controlled substance usage from interfering with the user achieving his/her goals in attending Benedictine College. 

3.      To aid students and others in making personal choices consistent with their personal goals and the mission of Benedictine College. 

4.      To encourage any needed individual into controlled substance abuse treatment programs, and to cooperate however possible in a student or employee's treatment progress.

 

Implementation

Violations of the following behaviors would specifically violate the Benedictine College drug policy:

1.      The unlawful manufacture, distribution, and dispensation of controlled substances.

2.      The possession or use of controlled substances without a physician's prescription.

3.      Possession or use of drug paraphernalia.

 

Consequences

Specific determination of consequences in each case will be made by the appropriate College administrator and any applicable hearing or conduct boards.

 

Those voluntarily seeking help for drug related problems on subsequent occasions will be handled on an individual basis by the appropriate College authorities or supervisor.  Voluntarily seeking help for drug related problems, however, will not supersede other campus policy violations.  Individuals cannot self-refer to avoid action for an act that has already been committed.

 

Theintent of this policy is to encourage students/staff to seek help voluntarily for any drug related problems.  Those who voluntarily seek help for drug problems typically will not face disciplinary consequences the first time they do so.  After undergoing an assessment by either the College Counseling Center or other local mental health/substance abuse professionals (at the client's expense), the client will be expected to complete a treatment program designed by the client and the assessing agency/person.  Consequences for students discovered in violation of the drug policy may include:  drug assessment, fines, notification of parents, drug testing, suspension or dismissal from school. Consequences for staff discovered in violation of the drug policy may include:  drug assessment, drug testing, suspension, and termination of contract.

 

Controlled substances

Controlled substances include narcotics, stimulants, depressants, hallucinogens, and performance-enhancing substances deemed illegal to possess without a doctor's prescription by federal or state statutes.  Illicit usage or abuse of controlled substances does not include use pursuant to a valid prescription or other uses authorized by law.

 

Substance Abuse Counseling

Because the College enrolls students of various ages, and because college years are ones of gradual maturing into adult responsibilities, each student must assume a responsible attitude toward drinking and other substances.  Specifically, if a student chooses to drink, a student is also choosing to monitor his or her own behavior so that it continues to meet Benedictine College's expectations.  He or she is also electing to face whatever consequences that occur when his or her behavior does not meet those expectations.  Substance usage is never an excuse for misbehavior.

 

The basic concerns of the College are to comply with all state and local statutes and to provide help for students who seek help.  In accordance with current counseling practices on campus, students with substance problems can seek counseling help voluntarily (i.e., not as a result of disciplinary action) without fear of disciplinary action.  An investigation in a disciplinary action will not seek any personal information disclosed in a counseling session.

 

Failure to follow established substance abuse policies can result in a variety of actions depending upon the seriousness of the situation and the number of people involved.  Repeated violations may result in communication with parents or guardian.  All infractions, however, will be handled seriously and further problem assessment or other consequences should be expected for all violations.  For information or help call the Counseling Center at ext.  7621.

 

State and Federal Laws

In addition to health risks, using these substances – and in most cases possession and distribution of them – violates state and federal laws. 

 

Weapons Policy

The possession of all weapons, including but not limited to firearms, pellet, paintball, or BB guns, bullets, and knives having over three-inch blades, is not permitted on campus.  Any student found in violation of this policy is subject to disciplinary action up to and including suspension or dismissal and may be in violation of state and federal law.

 

SEXUAL HARASSMENT POLICIES AND PROCEDURES

 

Benedictine College, as a Catholic college, promotes respect for persons and the virtues of chastity and self-control in dress, speech, and conduct. All members of the college community are expected to behave in a manner consistent with our values and mission.

 

Any form of sexual contact without the free and full consent of both parties is completely contrary to these values and to others that respect the integrity of the human person. 

           

Benedictine College is committed to providing a learning, working, and living environment that promotes personal integrity, civility, and mutual respect in an environment free of discrimination on the basis of sex. The College considers sex discrimination in all its forms to be a serious offense. Sex discrimination constitutes a violation of this policy, is unacceptable, and will not be tolerated.

 

Sexual harassment, whether verbal, physical, or visual, that is based on sex is a form of prohibited sex discrimination. Sexual harassment also includes sexual violence/assault and discrimination on the basis of pregnancy. The specific definitions of sexual harassment and sexual violence/assault, including examples of such conduct, are set forth below.

 

Scope

This policy applies to administrators, faculty, and other College employees; students; applicants for employment; customers; third-party contractors; and all other persons that participate in the College’s educational programs and activities, including third-party visitors on campus (the “College Community”). The College’s prohibition on sex discrimination and sexual harassment extends to all aspects of its educational programs and activities, including, but not limited to, admissions, employment, academics, athletics, housing, and student services.

 

Title IX Statement

It is the policy of the College to comply with Title IX of the Education Amendments of 1972 and its implementing regulations, which prohibit discrimination based on sex in the College’s educational programs and activities. Title IX and its implementing regulations also prohibit retaliation for asserting claims of sex discrimination. The College has designated the following Title IX Coordinator to coordinate its compliance with Title IX and to receive inquiries regarding Title IX, including complaints of sex discrimination:

 

Dr. Kimberly Shankman

Dean of the College and Title IX Coordinator

4th Floor, Ferrell Academic Center

Benedictine College

1020 North 2nd Street

Atchison, KS 66002

(913) 360-7413; kshankman@benedictine.edu

 

The College has designated the following Deputy Title IX Student Coordinator to assist the Title IX Coordinator in coordinating Title IX Compliance with respect to students:

Sean Mulcahy

Director of Residence Life

Room 204, Student Union

Benedictine Colelge 1020 North 2nd Street

Atchison, KS 66002

(913) 360-7500; smulcahy@benedictine.edu

 

The College has designated the following Deputy Title IX Employee Coordinator to assist the Title IX Coordinator in coordinating Title IX Compliance with respect to employees:

Michelle Coury

Director of Human Resources

Room 326, St. Benedict Hall

Benedictine Collge 1020 North 2nd Street

Atchison, KS 66002

(913) 360-7326; mcoury@benedictine.edu

 

A person may also file a complaint of sex discrimination with the United States Department of Education’s Office for Civil Rights regarding an alleged violation of Title IX by visiting: www2.ed.gov/about/offices/list/ocr/complaintintro.html or by calling 1-800-421-3481.

 

Sexual Harassment

Definition of Sexual Harassment

Sexual advances, requests for sexual favors, and other verbal, physical, or visual conduct of a sexual nature constitute sexual harassment when:

  • Submission to such conduct is made or threatened to be made, either explicitly or implicitly, a term or condition of an individual’s employment or education
  • Submission to or rejection of such conduct by an individual is used or threatened to be used as the basis for academic or employment decisions affecting that individual, or
  • Such conduct has the purpose or effect of substantially interfering with an individual’s academic or professional performance or creating what a reasonable person would perceive as an intimidating, hostile, or offensive employment, education, or living environment

 

Examples of Sexual Harassment

Some examples of sexual harassment include:

  • Pressure for a dating, romantic, or intimate relationship
  • Unwelcome touching, kissing, hugging, or massaging
  • Pressure for sexual activity
  • Unnecessary references to parts of the body
  • Sexual innuendos or sexual humor
  • Obscene gestures
  • Sexual graffiti, pictures, or posters
  • Sexually explicit profanity
  • Asking about, or telling about, sexual fantasies
  • E-mail and Internet use that violates this policy
  • Sexual violence/assault (as defined below)

 

Further examples of sexual harassment may be found in the Frequently Asked Questions, which are available online at http://www.benedictine.edu/student-handbook.

 

Sexual Violence/Assault

The Definition of Sexual Violence/Assault

Sexual violence/assault is a form of prohibited sexual harassment. Sexual violence/assault includes physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent because of his or her temporary or permanent mental or physical incapacity or because of his or her youth.

 

Examples of Sexual Violence/Assault

Some examples of sexual violence/assault include:

  • Sexual intercourse (anal, oral, or vaginal) by a man or woman upon a man or woman without consent
  • Unwilling sexual penetration (anal, vaginal, or oral) with any object or body part that is committed by force, threat, or intimidation
  • Sexual touching with an object or body part, by a man or woman upon a man or woman, without consent
  • Sexual touching with an object or body part, by a man or woman upon a man or woman, committed by force, threat, or intimidation
  • Prostituting another student
  • Non-consensual video or audio-taping of sexual activity
  • Knowingly transmitting a sexually transmitted disease to another

 

Further examples of sexual violence/assault may be found in the Frequently Asked Questions section of the policy.

 

Definition of Consent

Lack of consent is a critical factor in determining whether sexual violence/assault has occurred. Consent is informed, freely given, and mutually understood. Consent requires an affirmative act or statement by each participant. Consent is not passive.

 

  • If coercion, intimidation, threats, and/or physical force are used, there is no consent.
  • If a person is mentally or physically incapacitated or impaired by alcohol or drugs such that the person cannot understand the fact, nature, or extent of the sexual situation, there is no consent.
  • If a person is asleep or unconscious, there is no consent.
  • Consent to one form of sexual activity does not imply consent to other forms of sexual activity.
  • Consent can be withdrawn. A person who initially consents to sexual activity is deemed not to have consented to any sexual activity that occurs after he or she withdraws consent.

 

Domestic Violence, Dating Violence, and Stalking

The crimes of Domestic Violence, Dating Violence and Stalking can also constitute sexual harassment when motivated by a person’s sex. These crimes, no matter the motivation behind them, are a violation of this policy.

 

Domestic Violence

Kan. Stat. Ann. § 21-511 provides the following:

“Domestic violence” means an act or threatened act of violence against a person with whom the offender is involved or has been involved in a dating relationship, or an act or threatened act of violence against a family or household member by a family or household member. Domestic violence also includes any other crime committed against a person or against property, or any municipal ordinance violation against a person or against property, when directed against a person with whom the offender is involved or has been involved in a dating relationship or when directed against a family or household member by a family or household member. For purpose of this definition:

(1) “Dating relationship” means a social relationship of a romantic nature. In addition to any other factors the court deems relevant, the trier of fact may consider the following when making a determination of whether a relationship exists or existed:

Nature of the relationship, length of time the relationship existed, frequency of interaction between the parties and time since termination of the relationship, if applicable.

(2) “Family or household member” means persons 18 years of age or older who are spouses, former spouses, parents or stepparents and children or stepchildren, and person who are presently residing together or have resided together in the past, and persons who have a child in common regardless of whether they have been married or have lived together at any time. Family and household member also includes a man and woman if the woman is pregnant and the man is the alleged father, regardless of whether they have been married or have lived together at any time.

 

Dating Violence

Dating violence is not specifically defined in the Kansas statutes but it is captured under the definition of Domestic Violence stated above when there is an act or threatened act of violence with whom the offender is involved or has been involved in a dating relationship.

 

Stalking

Kan. Stat. Ann. § 21-5427 provides the following:

Stalking is:

(1) Recklessly engaging in a course of conduct targeted at a specific person which would cause a reasonable person in the circumstances of the targeted person to fear for such person’s safety, or the safety of a member of such person’s immediate family and the targeted person is actually placed in such fear;

(2) Engaging in a course of conduct targeted at a specific person with knowledge that the course of conduct will place the targeted person in fear for such person’s safety or the safety of a member of such person’s immediate family; or

(3) After being served with, or otherwise provided notice of any protected order…that prohibits contact with a targeted person, recklessly engaging in at least one act listed in subsection (f)(1) that violates the provisions of the order and would cause a reasonable person to fear for such person’s safety, or the safety of a member of such person’s immediate family and the targeted person is actually placed in such fear…

As used in [the definition of stalking]:

(1) “Course of conduct” means two or more acts over a period of time, however short, which evidence a continuity of purpose. A course of conduct shall not include constitutionally protected activity nor conduct that was necessary to accomplish a legitimate purpose independent of making contact with the targeted person. A course of conduct shall include, but not be limited to, any of the following acts or a combination thereof:

(A) Threatening the safety of the targeted person or a member of such person’s immediate family;

(B) Following, approaching or confronting the targeted person or a member of such person’s immediate family;

(C) Appearing in close proximity to, or entering the targeted person’s residence, place of employment, school or other place where such person can be found, or the residence, place of employment or school of a member of such person’s immediate family;

(D) Causing damage to the targeted person’s residence or property or that of a member of such person’s immediate family;

(E) Placing an object on the targeted person’s property or the property of a member of such person’s immediate family, either directly or through a third person;

(F) Causing injury to the targeted person’s pet or a pet belonging to a member of such person’s immediate family;

(G) Any act of communication;

(2) “Communication” means to impart a message by any method of transmission, including, but not limited to: Telephoning, personally delivering, sending or having delivered, any information or material by written or printed note or letter, package, mail, courier service or electronic transmission, including electronic transmissions generated or communicated via a computer

(3) “Computer” means a programmable, electronic device capable of accepting and processing data; …

(5) “Immediate family” means father, mother, stepparent, child, stepchild, sibling, spouse or grandparent of the targeted person; any person residing in the household of the targeted person; or any person involved in an intimate relationship with the targeted person.

 

Roles and Responsibilities Title IX Coordinator

It is the responsibility of the Title IX Coordinator to coordinate dissemination of information and education and training programs to: (1) assist members of the College community in understanding that sex discrimination and sexual harassment are prohibited by this policy; (2) ensure that investigators are trained to respond to and investigate complaints of sex discrimination and sexual harassment; (3) ensure that employees and students are aware of the procedures for reporting and addressing complaints of sex discrimination and sexual harassment; and (4) to implement the Complaint Resolution Procedures or to designate appropriate persons for implementing the Complaint Resolution Procedures.

 

Student Life Staff and Administrators

It is the responsibility of Student Life staff and administrators of the College to:

  • Inform students of this policy
  • Work with the Title IX Coordinator to implement education and training programs for students
  • Implement any corrective actions that are imposed as a result of findings of a violation of this policy

 

Students

It is the responsibility of all students to review this policy and comply with it.

 

The College

When the College is aware that a member of the College Community may have been subjected to or affected by conduct that violates this policy, the College will take prompt action, including a review of the matter and, if necessary, an investigation and appropriate steps to stop and remedy the sex discrimination or sexual harassment. The College will act in accordance with its Complaint Resolution Procedures outlined in the policy.

 

Complaints/ Making a Complaint

Students and Other Persons

Students who wish to report sex discrimination or sexual harassment should file a complaint with the Deputy Title IX Student Coordinator or the Title IX Coordinator. Students and other persons may also file a complaint with the United States Department of Education’s Office for Civil Rights, as set forth in Section III above.

 

Content of the Complaint

So that the College has sufficient information to investigate a complaint, the complaint should include:

(1) the date(s) and time(s) of the alleged conduct; (2) the names of all person(s) involved in the alleged conduct, including possible witnesses; (3) all details outlining what happened; and (4) contact information for the complainant so that the College may follow up appropriately.  A complainant will be given a copy of the document titled “Explanation of Rights and Options After Filing a Complaint Under the Title IX: Non-Discrimination and Anti-Harassment Policy.”

 

Conduct that Constitutes a Crime

Any person who wishes to make a complaint of sex discrimination or sexual harassment that also constitutes a crime—including sexual violence/assault, domestic violence, dating violence, or stalking—is encouraged to make a complaint to local law enforcement. If requested, the College will assist the complainant in notifying the appropriate law enforcement authorities. In the event of an emergency, please contact 911. A victim may decline to notify such authorities.

 

Special Guidance Concerning Complaints of Sexual Violence/Assault, Domestic Violence, Dating Violence, or Stalking

If you are the victim of sexual violence/assault, domestic violence, dating violence, or stalking, do not blame yourself. These crimes are never the victim’s fault. When physical violence of a sexual nature has perpetrated against you, the College recommends that you immediately go to the emergency room of a local hospital and contact local law enforcement, in addition to making a prompt complaint under this policy.

 

If you are the victim of sexual violence/assault, domestic violence, or dating violence, do everything possible to preserve evidence by making certain that the crime scene is not disturbed. Preservation of evidence may be necessary for proof of the crime or in obtaining a protection order. Victims of sexual violence/assault, domestic violence, or dating violence should not bathe, urinate, douche, brush teeth, or drink liquids until after they are examined and, if necessary, a rape examination is completed. Clothes should not be changed. When necessary, seek immediate medical attention at an area hospital and take a full change of clothing, including shoes, for use after a medical examination.

 

It is also important to take steps to preserve evidence in cases of stalking, to the extent such evidence exists. In cases of stalking, evidence is more likely to be in the form of letters, emails, text messages, etc. rather than evidence of physical contact and violence.

 

Once a complaint of sexual violence/assault, domestic violence, dating violence, or stalking is made, the complainant has several options such as, but not limited to:

  • Contacting parents or a relative
  • Seeking legal advice
  • Seeking personal counseling (always recommended)
  • Pursuing legal action against the perpetrator
  • Pursing disciplinary action
  • Requesting that no further action be taken

 

Retaliation

It is a violation of this policy to retaliate against any member of the College Community who reports or assists in making a complaint of discrimination or harassment or who participates in the investigation of a complaint in any way.

Persons who believe they have been retaliated against in violation of this policy should make a complaint in the manner set forth in this section.

 

Protecting the Complainant

Pending final outcome of an investigation in accordance with the Complaint Resolution Procedures, the College will take steps to protect the complainant from further discrimination or harassment. This may include assisting and allowing the complainant to change his or her academic, transportation, work, or living situation if options to do so are reasonably available. Such changes may be available regardless of whether the victim chooses to report the crime to campus police or local law enforcement.  If a complainant has obtained a temporary restraining order or other no contact order against the alleged perpetrator from a criminal, civil, or tribal court, the complainant should provide such information to the Title IX Coordinator. The College will take all reasonable and legal action to implement the order.

 

Timing of Complaints

The College encourages persons to make complaints of sex discrimination and sexual harassment as soon as possible because late reporting may limit the College’s ability to investigate and respond to the conduct complained of.

 

Investigation and Confidentiality

All complaints of sex discrimination and sexual harassment will be promptly and thoroughly investigated in accordance with the Complaint Resolution Procedures, and the College will take disciplinary action where appropriate. The College will make reasonable and appropriate efforts to preserve an individual’s privacy and protect the confidentiality of information when investigating and resolving a complaint. However, because of laws relating to reporting and other state and federal laws, the College cannot guarantee confidentiality to those who make complaints.  In the event a complainant requests confidentiality or asks that a complaint not be investigated, the College will take all reasonable steps to investigate and respond to the complaint consistent with the request for confidentiality or request not to pursue an investigation. If a complainant insists that his or her name not be disclosed to the alleged perpetrator, the College’s ability to respond may be limited. The College reserves the right to initiate an investigation despite a complainant’s request for confidentiality in limited circumstances involving serious or repeated conduct or where the alleged perpetrator may pose a continuing threat to the College Community.

 

Resolution

If a complaint of sex discrimination or sexual harassment is found to be substantiated, the College will take appropriate corrective and remedial action. Students found to be in violation of this policy will be subject to discipline up to and including termination/expulsion. Affiliates and program participants may be removed from College programs and/or prevented from returning to campus. Remedial steps may also include counseling for the complainant, academic, transportation, work, or living accommodations for the complainant, separation of the parties, and training for the respondent and other persons.

 

Bad Faith Complaints

While the College encourages all good faith complaints of sex discrimination and sexual harassment, the College has the responsibility to balance the rights of all parties. Therefore, if the College’s investigation reveals that a complaint was knowingly false, the complaint will be dismissed and the person who filed the knowingly false complaint may be subject to discipline.

 

Education

Because the College recognizes that the prevention of sex discrimination, sexual harassment, sexual violence/assault, domestic violence, dating violence, and stalking is important, it offers educational programming to a variety of groups such as: campus personnel; incoming students and new employees participating in orientation; and members of student organizations. Among other elements, such training will cover relevant definitions, procedures, and sanctions; will provide safe and positive options for bystander intervention; and will provide risk reduction information, including recognizing warning signs of abusive behavior and how to avoid potential attacks. To learn more about education resources, please contact the Title IX Coordinator.

 

Title IX Complaint Resolution Procedures

Administration

For purposes of these complaint resolution procedures, “Investigating Officer” means the Title IX Coordinator or his/her designee. The Investigating Officer shall have responsibility for administering these complaint resolution procedures.

 

Promptness, Fairness and Impartiality

These procedures provide for prompt, fair, and impartial investigations and resolutions. The Investigating Officer shall discharge his or her obligations under these complaint resolution procedures fairly and impartially. If the Investigating Officer determines that he or she cannot apply these procedures fairly and impartially because of the identity of a complainant, respondent, or witness, or due to any other conflict of interest, the Investigating Officer shall designate another appropriate individual to administer these procedures.

 

Training

These procedures will be implemented by officials who receive annual training on the issues related to sex discrimination, sexual harassment, sexual violence/assault, domestic violence, dating violence, and stalking and how to conduct an investigation and hearing process that protects the safety of victims and promotes accountability.

 

Investigation and Resolution of the Complaint

Commencement of the Investigation

Once a complaint is made, the Investigating Officer will commence an investigation of it as soon as practicable, but not later than seven (7) days after the complaint is made. The purpose of the investigation is to determinate whether it is more likely than not that the alleged behavior occurred and, if so, whether it constitutes sex discrimination or sexual harassment. During the course of the investigation, the Investigating Officer may receive counsel from College administrators, the College’s attorneys, or other parties as needed.

In certain narrow circumstances, the Investigating Officer may commence an investigation even if the complainant requests that the matter not be pursued. In such a circumstance, the Investigating Officer will take all reasonable steps to investigate and respond to the matter in a manner that is informed by the complainant’s articulated concerns.

 

Content of the Investigation

During the investigation, the complainant will have the opportunity to describe his or her allegations and present supporting witnesses or other evidence. The respondent will have the opportunity to respond to the allegations and present supporting witnesses or other evidence. The Investigating Officer will review the statements and evidence presented and may, depending on the circumstances, interview others with relevant knowledge, review documentary materials, and take any other appropriate action to gather and consider information relevant to the complaint. All parties and witnesses involved in the investigation are expected to cooperate and provide complete and truthful information.

 

Support Person

During the investigation process, both a complainant and a respondent may ask a support person to accompany him or her at all stages of the process. In cases involving multiple complainants or respondents, the support person cannot be another complainant or respondent. The support person does not serve as an advocate on behalf of the complainant or respondent, may not be actively involved in any proceedings, and he or she must agree to maintain the confidentiality of the process.

 

Interim Measures

At any time during the investigation, the Investigating Officer may determine that interim remedies or protections for the parties involved or witnesses are appropriate. These interim remedies may include separating the parties, placing limitations on contact between the parties, suspension, or making alternative class-placement or workplace arrangements. Failure to comply with the terms of these interim remedies or protections may constitute a separate violation of the Title IX: Non-Discrimination and Anti-Harassment Policy.

 

Pending Criminal Investigation

Some instances of sexual harassment or sexual violence/assault may also constitute criminal conduct. In such instances, the complainant is also encouraged to file a report with the appropriate law enforcement authorities and, if requested, the College will assist the complainant in doing so. The pendency of a criminal investigation, however, does not relieve the College of its responsibilities under Title IX.  Therefore, to the extent doing so does not interfere with any criminal investigation, the College will proceed with its own investigation and resolution of the complaint.
 

Resolution

At the conclusion of the investigation, the Investigating Officer will prepare a written report. The written report will explain the scope of the investigation, identify findings of fact, and state whether any allegations in the complaint were found to be substantiated by a preponderance of the evidence.

 

If the written report determines that sex discrimination or sexual harassment occurred, the Investigating Officer shall set forth in an addendum to the written report those steps necessary to maintain an environment free from discrimination and harassment and to protect the safety and well-being of the complainant and other members of the College Community. Such actions will also include reasonable steps to correct the effects of such conduct on the complainant and others and to prevent the recurrence of discrimination, harassment, and retaliation. Examples of such action include: no-contact orders, classroom reassignment, the provision of counseling or other support services, training, and discipline for the perpetrator, including up to termination, expulsion, or other appropriate institutional sanctions.

 

The complainant and the respondent will receive a copy of the written report and any addendum within three (3) days of its completion. If necessary, the version of the addendum provided to the complainant and/or respondent will be redacted to ensure that information concerning any remedial and/or disciplinary measures is disclosed in a manner consistent with Title IX, the Family Educational Rights and Privacy Act (“FERPA”), and the Clery Act, as explained by the April 4, 2011 Dear Colleague Letter issued by the U.S. Department of Education, available at http://www2.ed.gov/about/offices/list/ocr/letters/colleague-201104.pdf.

The written report of the Investigating Officer shall be final subject only to the right of appeal set forth in Section IV below.

 

Special Procedure Concerning Complaints against the President, the Title IX Coordinator, Or Other Administrators Ranked Higher Than the Title IX Coordinator

If a complaint involves alleged conduct on the part of the College President, the College Board of Directors will designate the Investigating Officer. Based on the information gathered by the investigation, the College Board of Directors will prepare and issue the written report determining the complaint. The determination of the College Board of Directors is final and not subject to appeal.

 

If a complaint involves alleged conduct on the part of the Title IX Coordinator or any administrator ranked higher than the Title IX Coordinator, the College President will designate the Investigating Officer. Based on the information gathered by the investigation, the College President will prepare and issue the written report determining the complaint. The determination of the College President is final and not subject to appeal.

 

Informal Resolution

Informal means of resolution, such as mediation, may be used in lieu of the formal investigation and determination procedure. However, informal means may only be used with the complainant’s voluntary cooperation and the involvement of the Title IX Coordinator. The complainant, however, will not be required to work out the problem directly with the respondent. Moreover, the complainant may terminate any such informal means at any time. In any event, informal means, even on a voluntary basis, will not be used to resolve complaints alleging any form of sexual violence/assault.

 

Timing of the Investigation

The College will endeavor to conclude its investigation and resolution of the complaint within sixty (60) calendar days of receiving it. Both the complainant and the respondent will be given periodic updates regarding the status of the investigation. If either the complainant or respondent needs additional time to prepare or to gather their witnesses or information, they shall notify the Investigating Officer in writing explaining how much additional time is needed and why it is needed. The Investigating Officer shall respond to any such request within three (3) days.

 

Rights of the Parties

During the investigation and resolution of a complaint, the complainant and respondent shall have equal rights. They include:

  • Equal opportunity to identify and have considered witnesses and other relevant evidence
  • Similar and timely access to all information considered by the Investigating Officer
  • Equal opportunity to review any statements or evidence provided by the other party
  • Equal access to review and comment upon any information independently developed by the Investigating Officer

 

Appeals

Grounds of Appeal

The complainant or respondent may appeal the determination of a complaint only on the following grounds:

  • The decision was contrary to the substantial weight of the evidence
  • There is a substantial likelihood that newly discovered information, not available at the time evidence was presented to the Investigating Officer, would result in a different decision
  • Bias or prejudice on the part of the Investigating Officer, or
  • The punishment or the corrective action imposed is disproportionate to the offense

 

Method of Appeal

Appeals must be filed with the Vice President of Student Life within ten (10) days of receipt of the written report determining the outcome of the complaint. The appeal must be in writing and contain the following:

  • Name of the complainant
  • Name of the respondent
  • A statement of the determination of the complaint, including corrective action if any
  • A detailed statement of the basis for the appeal including the specific facts, circumstances, and argument in support of it, and
  • Requested action, if any

 

The appellant may request a meeting with the Vice President of Student Life, but the decision to grant a meeting is within the Vice President of Student Life’s discretion. However, if a meeting is granted, then the other party will be granted a similar opportunity.

 

Resolution of the Appeal

The Vice President of Student Life will resolve the appeal within fifteen (15) days of receiving it and may take any and all actions that he/she determines to be in the interest of a fair and just decision. The decision of the Vice President of Student Life is final except for cases involving suspension or expulsion, a final appeal may be made to the President of the College. The Vice President of Student Life shall issue a short and plain, written statement of the resolution of the appeal, including any changes made to the Title IX Coordinator’s previous written determination. The written statement shall be provided to the complainant, respondent, and the Title IX Coordinator within three (3) days of the resolution.

 

Documentation

Throughout all stages of the investigation, resolution, and appeal, the Investigating Officer, the Title IX Coordinator, and the Vice President of Student Life as the case may be, are responsible for maintaining documentation of the investigation and appeal, including documentation of all proceedings conducted under these complaint resolution procedures, which may include written findings of fact, transcripts, and audio recordings.

 

Intersection with other procedures

These complaint resolution procedures are the exclusive means of resolving complaints alleging violations of the Title IX: Non-Discrimination and Anti-Harassment Policy. To the extent there are any inconsistencies between these complaint resolution procedures and other College grievance, complaint, or discipline procedures, these complaint resolution procedures will control the resolution of complaints alleging violations of the Title IX: Non-Discrimination and Anti-Harassment Policy.

 

SECURITY AWARENESS AND CRIME PREVENTION PROGRAMS

 

Residence Hall Safety, Education, and Awareness Programs

The Student Life Office staff (i.e., Residence Life, Counseling Center, Student Health, Student Activities) and Campus Security work in partnership to provide residents with a number of safety measures.  These resources include ongoing educational programs, safety-related policies, educational sanctions for violations of policies, and staff assistance in dealing with security problems and emergencies. In addition, when checking into the residence halls, students receive handouts concerning proper fire alarm and tornado procedures including exiting procedures.  The Residence Life staff give a high priority to the security needs of the residents.

 

Resident Assistants receive training in crisis management, dealing with critical incidents, monitoring facilities, and sexual harassment policies and procedures (including domestic violence, dating violence, and stalking). The Residence staff make routine checks of floors and buildings and security concerns are reported to the appropriate people.  Residents are the most important aspect of the cooperative effort to provide a safe and secure community.  Residents are encouraged to be aware, be vigilant and keep doors locked at all times.  Safety and security of the housing community is everyone’s responsibility.

 

Benedictine College's Student Life department offers a campus-wide program teaching self defense once a year.  Additionally, Bystander Intervention, Alcohol Education programs, and safety memos and brochures, such as the Title IX and Campus SaVE Act brochure, include safety and security tips for students.  Informational materials are published by the Student Life Office and distributed in the residence halls periodically during the year.

 

Orientation

Safety and security issues are addressed by residence life and counseling staff during orientation and the first month of the academic year regarding, including such topics as sexual harassment/sexual assault, bystander training, use of alcohol and illegal drugs, etc.  Students also receive information pertinent to managing physical and emotional stress and are encouraged to be informed and become aware of potential problems as quickly as possible.

 

Fire Drills

At the beginning of every school year, each residence hall undergoes a fire drill with the help of the Atchison Fire Department. The drill checks the extinguishers and smoke alarms and times the residents’ exit from the building. The Atchison Fire Department also makes intermittent checks during the year to ensure that all extinguishers, smoke alarms, fire alarms, and fire doors are in good working order.

 

Other Campus-wide Safety and Security Programs  

Benedictine Collegeprovides training andinvites speakers to campus to address various safety issues on campus (e.g., alcohol and drug usage, sexual harassment/assault, chasity, eating disorders, etc.).  Bulletin boards and magazine racks in the Student Health Center, St. John Paul II Student Center, residence halls, and classroom buildings are also used to provide safety awareness tips to members of the Benedictine Community. 

 

In addition, recent Title IX, Campus SaVE Act, and VAWA Educational/Preventative Outreach Initiatives include the following:

  • Training students and faculty/staff on federal regulations and Bystander Intervention.
  • Providing training for Investigators and Student Conduct Board regarding expectations/challenges.
  • Promoting activities of student lead Alcohol and Drug Task Force and Ravens C.A.R.E. (Countering Assault Risk with Education) groups.


Crime Prevention

The Benedictine College Department of Safety and Security is committed to the prevention of crime and is pro-active in its efforts to prevent any potential problems. Crime prevention services include:

  • Responding rapidly to all calls for service and emergencies
  • Investigating all reported crimes
  • Cooperating with the Atchison Police Department and the Atchison County Sheriff's Department
  • Offering a wide variety of crime prevention materials through the Campus Safety Office and the Office of Student Life, including drug and alcohol information and personal security brochures
  • Sponsoring a variety of crime prevention and personal safety programs with the Office of Student Life, including RA training, personal safety, fire extinguisher training, CPR, and fire drills

 

Crime Statistics

Benedictine College is a very safe campus. This report includes statistics for the 2013 calendar year and two preceding years for the following crimes: murder, sex offenses, robbery, aggravated assault, burglary and motor vehicle theft. It also includes statistics reflecting arrests for liquor law violations, drug abuse violations, and weapons possession violations occurring on campus from January 1, 2013 to December 31, 2013.  The Atchison Police Department has been very helpful in complementing our records. Initially, violations are dealt with by the Residence Life staff and/or the Department of Safety and Security. The Atchison Police Department will arrest students on campus as necessary.

 

REPORTABLE CRIMES AND DEFINITIONS

 

According to the Clery Act, there are specific crimes for which university officials must report a three-year statistical history. These crimes are listed below along with definitions from the FBI Uniform Criminal Reporting System. This data reflects the disclosure of certain incidents, as required by the law, that are reported to campus security or local police agencies for the three calendar years preceding the year in which the report is disclosed. Statistics of crimes reported to pastoral or professional counselors are generally not included in this report unless it is deemed appropriate to inform their clients of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure.

 

 

Crime Statistics

 

Criminal Offenses

2011-2013
Benedictine College

Atchison, KS

All crimes reported under the "residence halls" headings are included also under the comprehensive "on campus" headings.

On Campus

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - forcible

0

1

3

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

1

g. Burglary

2

4

4

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

 

On Campus – Student Housing Facilities

 

2011

 

2012

 

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - Forcible (including forcible rape)

0

1

1

d. Sex offenses – non-forcible 

0

0

0

e. Robbery

0

0

0

e. Aggravated assault

0

0

1

f. Burglary

0

4

1

g. Motor vehicle theft

0

0

0

h. Arson

0

0

0

 

Non-campus

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - Forcible (including forcible rape)

0

0

1

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

 

Public Property

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - Forcible (including forcible rape)

0

0

0

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

 

Hate Crime Offenses

2011-2013
Benedictine College
Atchison, KS

There were no criminal offenses reported to Benedictine College authorities that manifested evidence of prejudice based on race, religion, sexual orientation, gender, disability or ethnicity. 

On Campus

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - forcible

0

0

0

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

j. Simple assault

0

0

0

k. Larceny-theft

0

0

0

l. Intimidation

0

0

0

m. Destruction/damage/vandalism of property

0

0

0

    

 

 

On Campus – Student Housing Facilities

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - forcible

0

0

0

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

j. Simple assault

0

0

0

k. Larceny-theft

0

0

0

l. Intimidation

0

0

0

m. Destruction/damage/vandalism of property

0

0

0

 

 

Non-campus

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - forcible

0

0

0

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

j. Simple assault

0

0

0

k. Larceny-theft

0

0

0

l. Intimidation

0

0

0

m. Destruction/damage/vandalism of property

0

0

0

 

Public Property

2011

2012

2013

a. Murder/Non-negligent manslaughter

0

0

0

b. Negligent manslaughter

0

0

0

c. Sex offenses - forcible

0

0

0

d. Sex offenses – non-forcible

0

0

0

e. Robbery

0

0

0

f. Aggravated assault

0

0

0

g. Burglary

0

0

0

h. Motor vehicle theft

0

0

0

i. Arson

0

0

0

j. Simple assault

0

0

0

k. Larceny-theft

0

0

0

l. Intimidation

0

0

0

m. Destruction/damage/vandalism of property

0

0

0

 

Arrests

2011-2013
Benedictine College
Atchison, KS

All arrests reported under the "residence halls" headings are included also under the comprehensive "on campus" headings.

On Campus

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

1

2

0

c. Illegal weapons possessions

0

0

0

 

On Campus – Student Housing Facilities

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

1

0

0

c. Illegal weapons possessions

0

0

0

 

Non-campus

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

0

0

0

c. Illegal weapons possessions

0

0

0

    

 

 

 

Public Property

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

0

0

0

c. Illegal weapons possessions

0

0

0

 

 

Disciplinary Action/Judicial Referrals

2011-2013
Benedictine College
Atchison, KS

All disciplinary actions and judicial referrals reported under the "residence halls" headings are included also under the comprehensive "on campus" headings.

On Campus

2011

2012

2013

a. Liquor law violations

131

111

132

b. Drug law violations

12

17

20

c. Illegal weapons possessions

0

0

0

 

On Campus – Student Housing Facilities

2011

2012

2013

a. Liquor law violations

131

111

129

b. Drug law violations

12

10

17

c. Illegal weapons possessions

0

0

0

 

Non-campus

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

0

0

0

c. Illegal weapons possessions

0

0

0

 

 

 

Public Property

2011

2012

2013

a. Liquor law violations

0

0

0

b. Drug law violations

0

0

0

c. Illegal weapons possessions

0

0

0

 


Crimes at the Florence, Italy Campus:  There were no crimes reported at the Florence, Italy Campus.

Crimes at the EMBA Classroom in Roeland Park, KS:  There were no crimes reported at the EMBA Classroom in Roeland Park, KS.

Crimes of domestic violence, dating violence, or stalking crimes:  There were no reported crimes during the 2013 calendar year.


Definitions

Aggravated AssaultAn unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. (It is not necessary that injury result from an aggravated assault when a gun, knife or other weapon is used which could and probably would result in serious personal injury if the crime were successfully completed).

Arson– Any willful or malicious burning or attempt to burn, with or without intent to defraud a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

Burglary– The unlawful entry of a structure to commit a felony theft.

DrugLaw ViolationViolations of state and local laws relating to the unlawful possession, sale, use, growing, manufacturing and making of narcotic drugs. The relevant substances include but are not limited to: opium or cocaine and their derivatives (morphine, heroin, codeine); marijuana; synthetic narcotics (Demerol, Methadone), methamphetamine; and dangerous non-narcotic drugs (barbiturates, Benzedrine).

Hate Crimes– Crimes that manifest evidence of prejudice based on race, religion, sexual orientation, disability and gender or ethnicity.

Liquor Law Violations– The violation of laws or ordinances prohibiting the manufacture, sale, transporting, furnishing, posessing of intoxicating liquor; maintaining unlawful drinking places, bootlegging; operating a still; furnishing liquor to a minor or intemperate person; using a vehicle for illegal transportation of liquor; drinking on a train or public conveyance; and all attempts to commit any of the aforementioned. Drunkenness and driving under the influence are not included in this definition.

Manslaughter – The reckless or grossly negligent killing of a human being excluding traffic fatalities.

Motor Vehicle Theft– The theft or attempted theft of a motor vehicle. Motor vehicle theft is classified as all cases where automobiles are taken by persons not having lawful access even though the vehicles are later abandoned – including joy riding.

Murder and Non-negligent Manslaughter– The willful (non-negligent) killing of a human being by another.

Robbery– The taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Weapon Law Violations– The violation of laws or ordinances dealing with weapon offenses, regulatory in nature, such as: manufacture, sale, or possession of deadly weapons; carrying deadly weapons, concealed or openly; furnishing deadly weapons to minors; aliens possessing deadly weapons; and all attempts to commit any of the aforementioned.

Sex Offenses– Definitions for this category of offenses are from the National Incident Based Reporting System edition of the Uniform Crime Reporting Program.

Forcible Sexual Offenses– Any sexual act directed against another person forcibly and/or against that person’s will; or not forcibly or against that person’s will where the victim is incapable of giving consent.

  • Forcible rape is the carnal knowledge of a person, forcibly and/or against that person’s will; or not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her temporary or permanent mental or physical incapacity; or because he/she is not of age to give consent.
  • Forcible sodomy is oral or anal sexual intercourse with another person forcibly and/or against that person’s will; or not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her temporary or permanent mental or physical incapacity; or because he/she is not of age to give consent.
  • Sexual assault with an object is the use of an object or instrument to unlawfully penetrate, however slightly the genital or anal opening of the body of another person, forcibly and/or against that person’s will or not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her temporary or permanent mental or physical incapacity, or because he/she is not of age to give consent.
  • Forcible Fondling is the touching of the private body parts of another person for the purpose of sexual gratification, forcibly and/or against that person’s will; or, not forcibly or against the person’s will where the victim is incapable of giving consent because of his/her youth or because of his/her temporary or permanent mental incapacity.

Non-Forcible Sex Offenses– Unlawful, non-forcible sexual intercourse.

  • Incest: Non-forcible sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.
  • Statutory Rape: Non-forcible sexual intercourse with a person who is under the statutory age of consent.

Benedictine College reported no statistics for domestic violence, dating violence and stalking incidents to campus security authorities or local police agencies in the 2013 Clery Report. The College is collecting statistics relating to these incidents accordingly. For the purpose of facilitating the reporting of incidents for inclusion in next year’s Clery Report, the College has included the following definitions:

 

Domestic Violence– Felony or misdemeanor crimes of violence committed by a current or former spouse or intimate partner of the victim, by a person with whom the victim shares a child in common, by a person who is cohabitating with or has cohabitated with the victim as a spouse or intimate partner, by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction receiving grant monies, or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction.

 

Dating ViolenceViolence committed by a person (A) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (B) where the existence of such a relationship shall be determined based on a consideration of the following factors: (i) the length of the relationship; (ii) the type of the relationship; (iii) the frequency of interaction between the persons involved in the relationship.

 

StalkingEngaging in a course of conduct directed at a specific person that would cause a reasonable person to (A) fear for his or her safety or the safety of others; or (B) suffer substantial emotional distress.

 

Location

 

Property – Any building or property owned or controlled by Benedictine College, within the same reasonably contiguous geographical area of the institution and used by the institution in direct support of, or in a manner related to, the institution's educational purposes, including residence halls. It also includes property within the same reasonably contiguous geographic area of the institution that is owned by the institution but controlled by another person, is used by students, and supports institutional purposes (such as a food or other retail vendor).

 

Residential FacilityThose buildings operated by the Benedictine College Residence Life Office.

 

Non-Campus Building or Property– Any building or property owned or controlled by a student organization recognized by the institution and any building or property (other than a branch campus) owned or controlled by an institution that is used in direct support of, or in relation to, the institution's educational purposes, is used by students and is not within the same reasonably contiguous geographic area of the institution.

 

Public Property Adjacent to Campus– All public property that is within the same reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institution in direct support of, or in a manner related to the institution's educational purposes.

 

 

Fire Safety Report

2011-2013

Benedictine College

Atchison, KS

 

2013 Statistics

Zero (0)Incidents                         Total Damage/Injuries/Deaths:     $0.00

 

2012 Statistics

Zero (0)Incidents                         Total Damage/Injuries/Deaths:     $0.00

 

2011 Statistics

Zero (0)Incidents                         Total Damage/Injuries/Deaths:     $0.00

           

 

Fire Log

Information related to fires in on-campus housing facilities is reported and kept in the Benedictine College Department of Safety and Security.

 

Description of Fire Safety Systems (Calendar year 2013)

The following chart depicts the fire safety systems in Benedictine College on-campus housing facilities:

 

 

Smoke Detectors

Heat Detectors

Sprinklers

Horns

Strobes

Audible Alarm Speakers

Turner

x

x

x

x

x

x

Newman

x

x

x

x

x

x

St. Joseph

x

x

x

x

x

x

Legacy

x

x

x

x

x

x

Ferrell

x

x

x

x

x

x

McDonald

x

x

 

x

x

x

Memorial

x

x

x

x

x

x

Scholastica

x

x

x

x

x

x

Cray Seaberg

x

x

x

x

x

x

Row Houses

x

x

x

x

x

x

St. Michael

x

x

x

x

x

x

Lofts

x

x

x

x

x

x

 

 

The halls meet OSHA fire-safety requirements. Safety lighting, smoke alarms, and multi-purpose dry chemical extinguishers are located in each hall. Be sure you are aware of the nearest extinguisher; these should be used to exit the hall and not to fight a fire. All fire alarm panels in group living facilitiesare tied to Benedictine College Security, with the exception of the Lofts located at 201 Main Street.

 

Policy Information

The Residence Life Handbook lists policies that prohibit the following:

  • Smoking
  • Candles, chemicals, open flames
  • Fireworks and explosive materials
  • Appliances that are NOT permitted in dorm rooms include: hot plates, halogen lights, grills, skillets, toaster ovens, sun lamps, electric heaters, refrigerators larger than 4 cubic feet and gas appliances.
  • Gasoline-operated machines
  • Tampering with fire safety equipment

 

Fire Safety Education and Training

Residence Life staff receive annual training conducted by the Atchison Fire Department.  This training includes prevention, response procedures, and fire extinguisher use.  The campus hosts an annual fire safety education program conducted by the Atchison Fire Department. This session includes prevention and alarm response procedures.

 

Fire evacuation drills are conducted once per year in every residence hall. Over ten fire alarm drills were held the previous calendar year.  Alarms requiring evacuation may be substituted for drills.

 

Fire Alarm Response Procedure

To insure the safety, welfare, and health of residents, RAs in conjunction with Resident Directors are responsible for instructions and implementation of fire and emergency procedures.

 

Procedures for student housing evacuation

  • Signal:  Fire alarm
  • Every person shall vacate the building by shortest route to the exterior.
  • Once outside, move to a designated location/a safe distance from the building so staff can clarify who is present and missing.
  • Contact security – 913.360.8888 (ext. 8888)
  • Remain outside unless otherwise directed. Only a fireman or RD can give the official all clear sign for residents to return to the building. No RA should make this decision or turn off the alarm.
  • After the “All Clear” is given, RAs will check all rooms before residents return to the residence halls. Any residents remaining in the hall will be held accountable for not exiting the building.
  • Write an incident report and file it with security.

 

Basic Principles

Each time the alarm sounds, it is imperative that the staff considers it a real fire. It is imperative that the staff members report often and accurately to the appropriate RD whenever an alarm is triggered. RAs should go over the fire alarm procedures from the residents’ point of view at a floor meeting before an alarm. They should impress upon your residents the serious nature of pulling false alarms.